Product Specification

System Characteristics

Personnel Records

• Internet based product providing international access
• Consistent "look and feel" with other web products reducing staff learning time
• Security based on international standards
• Simple to use menu system that allows users to navigate from any level to another
• Mouse over field help
• Context sensitive help in the use of OSH On Line
• Full on-line safety resource guide
• Automatic reminder system
• Audit trail - all changes & events are logged and can be retrieved by report.

• Personal details (name, address, phone number, sex, date of birth, employee number)
• Category (employee, visitor or contractor)
• Employment details (job title, email address, phone numbers, workplace, employment start date, temporary workplace & address)
• Emergency contact details (name, relationship, phone numbers)
• Medical conditions
• Training details (course, dates, proficiency assessment, proficiency review, automatic schedule of re-training with reminders)
• Search capabilities

Workplace Records

Hazard Register

• Workplace details (name, address, reference number)
• Safety co-ordinator (name, email address)
• Can add unlimited workplaces

• Concise and detailed description of a hazard.
• Identification of potential harm from a hazard.
• Hazard significance flag
• Monitoring frequency (automatic email reminders)
• Hazard review details (full history, due date, completion date)
• Control actions against a hazard (details of action proposed, person assigned, due date, completion date, automatic email to assigned person)
• Hazard reference number
• Ability to rate with a risk factor
• Search capabilities

Incidents and Accidents

Training

• Full details of accident in standard format to meet statutory reporting requirements.
• Incident details (type of incident, mechanism of accident/incident, agency of accident/incident, reference number)
• Accident details (particulars of injured person, treatment details, identification of body parts involved in accident, nature of injury or disease, reference number)
• Detailed description of accident / incident including identification of hazard involved and investigation control
• Recording of electrical accident & notification of reporting procedure
• Lost time/rehabilitation information (work ceased, date, expected return, estimated return, resumed normal duties, rehabilitation plan required, rehabilitation plan drawn up, number of working days lost)
• Estimated lost time costs
• Accident investigations

• Identify training courses
• Schedule people for training
• Identify trainees for a course
• Record proficiency level & schedule training

• Maintain contractor records for

-          Insurance

-          Induction

-          Evaluation

-          General details

Testing

Safety Equipment

• Details of test (name, description)
• Schedule testing (people, due date, person responsible
• Record results

• Safety equipment details (name, description)
• Inspection & reviews (due date, completion date, results, date of next inspection, person assigned, full history)

Personal Protective Clothing & Equipment

Reminders

• PPE details (name, description)
• Issue (PPE, size, number issue date, issued to, regular issue period)

• A reminder message is sent by email to the person assigned for each task when it is assigned and there are reports for overdue tasks.
• Automatic email reminder when an accident investigation hasn't been done
• Flag to show automatic email fields

Safety Documents

Reports

• All of the document types identified below can be set up with custom layout templates to aid the author.
• Safety meeting agenda
• Safety meeting minutes
• General meeting agenda
• General meeting minutes
• Procedures documents
• General documents
• Ability to restrict access by user type

• Hazard register, control actions, reviews, linked to incidents
• Accidents & incidents
• Training records
• Statistical reports based on AS1885.1-1990
• PPE
• Plant & equipment, testing & monitoring

Security

Online Manual

• Uses secure browser version
• Access controlled through passwords
• Audit trail
• Secure sockets layer used for encryption
• Secure server
• "Time out" feature
• Ability to change passwords
• Ability to add as many users as desired
• 3 levels of user security - Administrator, Manager & Staff (Staff is a low level user with access to record abbreviated incident and hazard reports, plus access to hazard information)

• Full online manual
• Allows application help specific to the area being worked in
• Search facility

Safety Guide

Fully searchable information on:

• Accidents & incidents
• Checklist guidelines
• Definitions
• Developing a system
• Emergency procedures
• First aid training
• Hazards
• Housekeeping inspection guideline
• Investigations

• Legal
• Links to other resources
• Meetings
• MSDS
• OOS
• Procedures
• Reporting authorities
• Sample policy
• Visitor safety